St. Louis, Missouri, Scheduled Hours 37.5 Position Summary Responsible for providing general accounting functions related to data integrity of general ledger activities for University Services on a daily, monthly, quarterly and yearly closing process. Job Description Primary Duties and Responsibilities Responsible for data integrity and department approval of various online documents and the creation and maintenance of general accounting ledger profiles for University Services: Journals and budgets adjustments for University Services including Campus Card, Parking and Transportation, Bear Necessities, and other departments as necessary. Bear Bucks and University guests, contractors, and meal plan cards. Monitors and tracks accurate and timely payroll deductions for various programs and organizations across University Services departments. Troubleshoots all faculty, staff and student issues with Bear Bucks and declining balance accounts in University Services. Troubleshoots all faculty, staff and student issues with Parking payroll deductions and balances. Runs balance reports for WU departments for ledger balances on University service cards and accounts. Processes all mid-month and month end payments to all departments within University Services including Bear Bucks, Campus Card, Parking and Transportation and Bear Necessities as necessary. Initiates, reviews and approves purchasing transactions for Campus Card, Parking and Transportation, Bear Necessities, and other departments within University Services as necessary. Processes and tracks all invoices and maintains a spreadsheet of activity and balances for University Services Contacts vendors to adjust, obtain or process contracts, invoices, and Bear Bucks payments as necessary. Initiates and reviews approvals for all purchasing transactions for Campus Card, Parking and Transportation, Bear Necessities, and other departments within University Services as necessary. Processes and tracks all invoices related to purchase orders for Campus Card, Parking and Transportation, Bear Necessities, and other departments within University Services as necessary. Process all procard transactions for Campus Card, Parking and Transportation, Bear Necessities, and other departments within University Services as necessary. Alerts cardholders of prohibited practices or purchases. Finishes review for approval. Processes spend authorizations and expense reports for Campus Card, Parking and Transportation, Bear Necessities, and other departments within University Services as necessary. Processes internal and external invoices for Campus Card, Parking and Transportation, Bear Necessities, and other departments within University Services as necessary. Processes internal service delivery charges, obtains approvals, and keys appropriate accounting codes and tracking as appropriate. Assists business manager with reimbursement requests for appropriate university funding allocation and budget coding. Advises on compliance issues and resolve, prior to processing accounting and financial transactions. Processes daily deposits of cash/check, credit card, and GET (online fund transfers) for Campus Card, Parking and Transportation, Bear Necessities, and other departments within University Services as necessary. Enters requisitions into the Marketplace purchasing system and monitor purchasing processes for Campus Card, Parking and Transportation, Bear Necessities, and other departments within University Services as necessary. Assists and provides back-up information and accounting support as necessary in the University Services Center Office including answering inquiries from CSRs about account balances, charges, and expenses. Assists business manager with reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, process journals and budget adjustments . Maintains and strong working knowledge over software systems (ID software, Atrium, CCURE, SMS, Connect Admin, SIS, Workday, T2, SKIDATA, Passport) which operates all University Service Accounts. Performs other duties as assigned. Preferred Qualifications Bachelorâ™s Degree in accounting or substantial college coursework and four yearsâ™ related experience. Extensive experience of Microsoft Office, specifically Excel. Experience in higher education administration. Experience with WU systems (Workday and SIS). Excellent organizational and communication skills, written and verbal. Ability to learn new software systems and technology skills. Ability to integrate information from multiple sources, utilize creative thinking, and exercise considerable judgment and resourcefulness. Self-motivated and detail-oriented individual. Ability to work independently with a high degree of reliability, accuracy, and consistency. Meets deadlines with varying degrees of pressure. Possesses a strong work ethic and determination. Excellent time management and organizational skills, ability to prioritize and multitask. General knowledge of accounting and strong analytical skills. Ability to maintain confidentiality. Required Qualifications Bachelor's degree and one year of experience or equivalent education and experience. Grade G09-H Salary Range $22.92 - $35.49 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ . Accommodation If you are unable to use our online application system and would like an accommodation, please email  CandidateQuestions@wustl.edu  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.